Scheduling software for small business

Scheduling software designed for hourly employees.

ZoomShift helps you save hours scheduling, reduce labor costs, and have confidence that your team will show up on time.

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  • Cornell University
  • Fox
  • Holiday Inn
  • Mayo Clinic

Staff Scheduling and Time Tracking Made Easy

ZoomShift is designed with both the employee and supervisor in mind. Employees get the freedom to clock-in and out on the go with our web and mobile apps. From the app, you can check your schedule, log breaks, and swap shifts with colleagues.

Managers save precious time scheduling thanks to the convenience of schedule templates. Once you build the perfect work schedule, it’s as easy as copying it from day-to-day, week-to-week, or even month‑over‑month. Making tweaks is incredibly easy thanks to the sleek drag‑and‑drop interface. You also get real-time visibility into who’s working at what location and who may be absent or forgot to clock in.

Time Tracking Software

Payroll Integration and Reporting Done Right

When you’ve got your hands on some approved timesheets, you’re all set to move on to processing payroll. In ZoomShift, it’s as easy as selecting the desired time period to view a breakdown of all hours worked and gross pay.

Choose from a summary view that shows regular wages, overtime, all totals, and gross pay broken down by employee, or use the daily total view to breakdown your employee totals by individual dates. Once you toss in some handy filters, you get an enhanced view by location, position, or even team member. When you’re ready, export your payroll report to CSV for easy external uploading and processing.

Payroll Reporting
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Frequently Asked Questions

At its core, scheduling software like ZoomShift keeps your staff on the same page with its feature-rich web and mobile app. The schedule is online and easily viewed 24/7 by both your team and managers. It also makes it easy to communicate when shift cover requests go out or the schedule gets published since ZoomShift has text, email, and push notifications. That means fewer no shows and less back-and-forth email and text chains to cover shifts.

The simplicity of ZoomShift is why people love it so much. Managers enter all employees into the app alongside pertinent info like their job title and wages. Once all your employees are entered into ZoomShift, you can begin shift planning by clicking Schedule in the navigation bar and slotting your employees for the shifts you need covered. Rinse and repeat as necessary and copy schedules daily, weekly, or even monthly to save time.

Prices vary based on which package you select and how many active employees are using the software each month. Check out our Starter, Premium, and Enterprise solutions to see what fits your needs the best.

We offer a full-fledged 14-day free trial you can access here. No credit card is required.

If you have questions about ZoomShift, you can chat directly with our sales team by heading over to our homepage, clicking Demo at the top right section of your screen, and choosing a date and time that works best for you.

We also have an in-depth Knowledge Center jam-packed with popular articles, guides, and more frequently asked questions (FAQs).

Yes. The free Essentials plan supports up to 20 active employees and includes scheduling, shift notifications, time-off requests, and shift swapping. Many small service businesses — cleaning companies, landscapers, gyms, tutoring centers — run entirely on the free plan. If you need time tracking and payroll exports, the Starter plan is $2 per employee per month.

Yes. Each employee manages their availability directly in ZoomShift. When their availability changes — a second job shifts, classes start, personal commitments change — they update it in the app and you see the current version when building the next schedule. You're not relying on a text from two weeks ago or a note on a piece of paper.

ZoomShift includes a GPS time clock. Employees clock in and out from the mobile app, and you can see their location at clock-in. If you need staff to clock in only from a specific location, you can whitelist IP addresses or GPS zones so the clock is restricted to approved sites. All hours flow into timesheets that you can review, edit, and export for payroll.

Yes. Once you've built a schedule you're happy with, save it as a template or copy the entire week forward with one click. You can then make individual adjustments — swapping a shift, adding coverage, filling a gap — without rebuilding from scratch. For service businesses with consistent weekly schedules, this typically cuts scheduling time from hours to minutes.

ZoomShift automatically notifies employees by push notification, text message, or email when the schedule is published or when their shift is changed. You can also set automated shift reminders that go out before a shift starts. Employees no longer need to check in with you to confirm — they get a notification the same way they'd get any other app alert.

Make work schedules faster.

Get everything you need in one place – availability, time offs, shift swaps. Use templates to build schedules, fast.

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  • Copy work schedules

    Use schedule templates to schedule in minutes. Drag and drop shifts in place on the calendar.

  • Improve staff accountability

    Share schedules via text, push, and email. Automatically remind team members before their shift starts.

  • Everything in one place

    Invite your team to view their schedules, set employee availability preferences, request time off, and pick up open shifts.

  • Track time easily

    Use our free web and mobile time clocks to track hours. No clunky extra hardware. Track GPS and whitelist IP addresses.

  • Save on labor costs

    Avoid costly timesheet errors before they happen. Block early clock-ins, block overtime, and fix missed punches easily.

  • Run payroll faster

    Customize your payroll report to export all the information you need and none that you don't.

Simplify your schedule today.

Spend less time scheduling and more time investing in your team and business.

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